HIPAA is the country’s most important yet simultaneously overlooked set of regulations. Because medical staff deal with them daily, they often overlook HIPAA nuance.
Let’s create a scenario. Your job involves filling out 100s of HIPAA regulated files per day. That job and its HIPAA regulations feel routine because of how many files you’re handling.
Unfortunately, when things become routine, it’s all too easy to act lazy. People overlook HIPAA regulations because they’re so “normal” and a part of a routine.
Therein lies the problem. Even the smallest HIPAA violation is grounds for serious legal trouble. The problem compounds when you factor in computers. Your IT staff not only deals with 100s of HIPAA files, but they also don’t know the first thing about HIPAA regulations.
That’s why today, we’re bringing you the ultimate HIPAA compliance checklist for your IT department.
The HIPAA Compliance Checklist
A HIPAA compliance checklist is all about protecting patient information. Protecting the information on your servers from hackers, intruders, and from human tampering.
It’s easiest to break the compliance into three sections when we’re talking about building a checklist for your IT department.
- Access controls limit user access to ePHI. They ensure that only authorized personnel can access ePHI data.
- Audit controls ensure your IT department monitors all access and activity that relates to any system involved in storing or transferring ePHI data.
- Integrity controls that ensure ePHI data aren’t destroyed or altered.
- Transmission security ensures your IT department protects ePHI whenever they send or receive ePHI data over an electronic network.
Only HIPAA compliant entities themselves can put in place these safeguards.
- Physical safeguards refer to protecting the servers where you’re storing your ePHI data. If you don’t use in-house servers this won’t affect you. If you do use in-house servers, your IT department must follow these guidelines.
- You must limit the facilities’ access to authorized personnel. All those not considered authorized personnel cannot enter the area.
- Secure your in-house workstations. That includes computers and other areas with accessible sensitive information.
- The proper removal of electronic equipment that stores, or has stored, ePHI data. Often this includes physically the hard drives (or SSDs).
- Management processes that identify potential and currency security risks. Implementing proper HIPAA compliant policy.
- Security personnel needs their own dedicated security office. The office should oversee HIPAA policy and procedures.
- The creation of an information access management system. The system restricts access to ePHI data and allows access when appropriate.
- Provide training to help employees better understand HIPAA compliant IT systems. IT should also supervise those trained employees to ensure full HIPAA compliance.
- The creation of an evaluation system to help employees and systems follow HIPAA.
Your Own IT Services Miami
Building a HIPAA compliance checklist for your IT department isn’t straightforward. There’s much to do both now and later. That’s why we want to offer you help.